M365 License Management and Optimization
Simplify License Reporting and Visibility Across Your M365 Environment
Microsoft 365 License Management is a complicated beast that can get out of hand quickly. With IT operators questioning – ”How many licenses do we have? How are they being used? Are they the right licenses to do the job?”
To tame this beast, you must understand the complete state of your M365 licenses and their usage. Optimize your licenses to ensure that all users are equipped with the right level of functionality and new licenses are brought in when they are needed – at the right size and level.
To tame this beast, you must understand the complete state of your M365 licenses and their usage. Optimize your licenses to ensure that all users are equipped with the right level of functionality and new licenses are brought in when they are needed – at the right size and level.
CoreView Provides Better M365 License Management
After analyzing 5 million users – we discovered 40% of Microsoft 365 licenses are unassigned, inactive, or oversized. That number roughly equates to 30% of your Microsoft 365 subscription – yikes! With this sizable delta between the number of licenses available and those that use them – it’s important to ensure your organization is best using those resources.
The right tools AND the right practices = better management of M365 licenses!
Assign License Pools to Business Units
Assign ownership of a set number of licenses to each department or business unit leveraging CoreView. These license pools will effectively delegate the responsibility for license distribution and recovery to the business unit managers and allow you to set hard limits on the number of licenses that a business unit can distribute. When they reach their full assignment of licenses, they won’t be able to take licenses from the general, corporate tenant account any longer.
Instead, they must purchase additional licenses from central IT, or more importantly, recycle inactive licenses from old user accounts under their license pool. This puts the central IT group in complete control over what licenses are distributed and who is paying for them.
Instead, they must purchase additional licenses from central IT, or more importantly, recycle inactive licenses from old user accounts under their license pool. This puts the central IT group in complete control over what licenses are distributed and who is paying for them.
Implement Chargeback Accounting
Setup internal IT chargeback for distributed licenses. This can be a very effective model to promote responsible, fiscal accountability for license management at the department level. In recent years, IT chargeback systems have attracted more interest to fairly distribute costs for IT services. And with the direct Microsoft 365 license model assigned to individual accounts, it provides a straightforward one-to-one mapping for associated costs that can be billed to a business unit monthly.
These billing reports can be setup to run on a regular basis and you can automatically send them to the department managers to keep them informed of their chargeback commitments.
These billing reports can be setup to run on a regular basis and you can automatically send them to the department managers to keep them informed of their chargeback commitments.
Recover Licenses from Inactive Accounts
By accurately monitoring user activity in M365 and identifying inactive accounts through a prescriptive process, those assigned M365 licenses can be reclaimed and repurposed to new employees as needed. This process should be performed regularly, and notifications sent to the department leaders who are responsible for cleaning up those inactive user accounts.
CoreView's Consumption Dashboard empowers organizations to quickly identify inactive accounts across all M365 workloads by business unit, department, or geographic location.
CoreView's Consumption Dashboard empowers organizations to quickly identify inactive accounts across all M365 workloads by business unit, department, or geographic location.
