Reading time:
4 min

How CoreView Solves Governmental O365 Security and Management Problems

CoreView has a two-fold approach to solving government agencies and organizations’ Office 365 security issues, a SaaS management solution that protects the O365 tenant, and deep customer engagement that asks and then answers the following questions:

  • What challenge/issue can you help me solve?
  • How/where have you solved this before or why should I be first?
  • How will you show objective measurements of success?

CoreView is a SaaS management Platform for Microsoft Office 365 that helps overcome these challenges with managing a complex governmental O365 environment:

  • Multiple agencies sharing a single tenant
  • Difficulty enabling IT staff to manage users in their respective state agency
  • Inability to manage Office 365 licensing effectively
  • Lack of visibility into license distribution and inactive accounts
  • No automated security alerts for compliance issues
  • Employees not effectively leveraging all the Office 365 services available to them
  • Difficulty performing chargebacks
  • No way to create least privileged access rights

CoreView addresses these challenges by:

  • Segmenting your O365 tenant into separate virtual-tenants for each agency
  • Delegating IT admin rights using role-based access control to manage respected agencies
  • Configuring license pools to control distribution and ownership
  • Utilizing built-in reporting to monitor inactive accounts
  • Chargeback accounting for O365
  • Implementing real-time security alerts, auditing and compliance
  • Increasing usage adoption with campaigns and embedded just-in-time learning videos
  • Providing full visibility into your entire O365 environment through a single pane of glass interface

Government Case Study in Point

Over a third of CoreView customers are involved in government, so we have a keen eye toward their issues. One such user is a large governmental organization serving a population of nearly 13 million people. This group, with 74 agencies and 65,000 users, raised five key issues:

1. License Management

This large governmental organization had one department simply grab licenses out of the license pool when they ran out of licenses. The global O365 admin was not able to control this since he was busy managing the O365 environment. That was not a huge issue — until the Microsoft Enterprise Agreement (EA) renewal came up. Instead of being charged for 65,000 users, Microsoft had granted 80,000 licenses based on the organization’s requests – 15,000 more than was actually needed.

2. O365 Administration

This large tenant had one throat to choke, which was the overworked O365 global admin, supporting 74 agencies and 65,000 people! This situation is not tenable – it is too much for any one person, and means local needs are not being properly tended to. Meanwhile, if new global admins were brought on board, they would have the full run of the tenant, creating a massive security exposure.

Instead, the group needed to segment the tenant by agency, and create least privilege access through Role-Based Access Control (RBAC) for improved administration and safety.

3. Chargebacks

The CFO of this large government organization wanted to do chargebacks, not only for O365 but for Office ProPlus as well, and do it by agency. The CFO’s accounting team took over 400 hours, using a spreadsheet, to do just one agency chargeback. How was this supposed to scale to all 74 agencies, all of which are under a single tenant that was not broken down into departments or virtual tenants?

4. Workload Adoption

This organization, funded by tax paper dollars, wanted to get the maximum value out of their O365 investment. A CoreView analysis found a large portion of licenses were underutilized, and key services too rarely used. How do they get users to change behavior and use OneDrive and SharePoint in this case? To do so, they bought a training tool from Brainstorm, but it did not work out because Brainstorm is self-service. They needed a better model to identify users, and put training content in their hands-on top of the self-service. CoreView’s CoreAdoption and CoreLearning came to the rescue.

5. Email Safety

This group is run by a powerful politician who at the time was involved in a countrywide election campaign. According to reports, this political leader’s email was hacked, and confidential files stolen. To prevent further problems, the politician demanded real time alerts in case his mail file was hacked again. 

CoreView Government Customer Solutions

With the help of CoreView, this organization solved its O365 problems with six simple fixes:

  • Split single tenant into smaller virtual tenets and assigned license pools to different agencies
  • Securely delegated administration rights to specific agencies and to different IT support groups by using RBAC
  • Chargeback accounting for Office 365 and ProPlus licenses
  • Implemented real-time security alerts, auditing and compliance
  • Configured license pools to control ownership and distribution
  • Increased usage adoption with integrated training

CoreView is the ONLY solution that incorporates Management, Administration, Reporting, Security and Training/Adoption to help government customers stay in control of their Office 365 deployment.

Learn About 26 Office 365 Security Pain Points – and How to Cure Them Them

CoreView has four white papers showing 26 common O365 security problems. Topics include:

Data Protection and Data Breaches

The People Problem

Improper Administration and Non-Compliance

Identity and Privileges

Find Security Holes for FREE

Get your O365 security profile FREE with our new CoreDiscovery solution. You can get your free software now at the CoreDiscovery sign up page: https://www.coreview.com/core-discovery-sign-up/.

See how CoreView can help you with this

Learn more about securing and optimizing your M365 and other SaaS applications.

Twitter
LinkedIn
Facebook
Jonathan King
Jonathan King is a CoreView Government Market Specialist. King also served in senior sales roles at NetBrain Technologies, and Datawatch Corp.

We use cookies to ensure that we give you the best experience on our website. If you continue to use this site we will assume that you are happy with it.