New SharePoint Reports available in CoreView
SharePoint is the Microsoft collaboration workhorse platform. It empowers teams to work together closely by using productive team sites that are customizable for different project teams, departments, and divisions. But, do you really know how your employees are using SharePoint in your organization?
Monitoring the way that SharePoint Online is being used, or not used, can be an ongoing challenge for IT administrators to quickly identify issues, especially if they don’t have a clear idea of what’s out there. To meet this challenge, our new SharePoint activity report provides detailed information about how users interact with SharePoint to store and collaborate on files. You can use the report to see which users are active and engaged with files stored within SharePoint sites. You can also see which users synchronize documents, and monitor if they share documents internally or externally.
An example of the new SharePoint report is shown below. By clicking ‘Columns’, you can add or remove information within the SharePoint Usage Report. The columns can also be filtered, and as with other reports in CoreView, it is simple to export, save, print, or schedule the report to run on a regular basis. Furthermore, using V-tenants, or admin groupings within CoreView, organizations can segment the information in these SharePoint reports. If you assign a specific administrator to ONLY view a subset of users, then that is the only group of user activity that will be shown in the SharePoint reports they’re allowed to view. These reports can also be added to the ‘Favorite Report’ area by clicking on the star icon close the report name. This enables quick and easy access under the ‘Analyze’ tab once you have logged into the portal.
The data view can be updated instantly by clicking the ‘Refresh Data’ button. The success message appears once the data is refreshed.
In the top right corner of the table you can also adjust the time interval for the data items shown in the report. By using the drop-down picklist: yesterday, 7, 14, 30, 60 or 90 days, or some custom range, it is possible to filter the information quickly to see only the date range that fits your reporting needs.