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Office 365 License Optimization Report


License Usage Monitoring for Office 365

I was sitting down with one of our enterprise customers recently to show him the newest reports available in CoreView. His eyes grew wide when I clicked over to the new Office 365 License Optimization report. He pointed at the left-side navigation pane and asked, “What do those numbers mean next to the different Office 365 icons?”

Example: License Optimization Report – Category Selection Pane

Well I told him, “That’s the distribution of all the users in our lab environment with the specific workloads they are actively using. And if you click on any listing it will show only those users in the selection view window on the right side where you can perform more analysis.” His reply was a resounding WOW!!! We logged into his environment and jumped right to that report for their tenant and spent the next 30 minutes investigating his usage distribution by workload, and by license type.

Monitoring usage adoption has never been easier. The new License Optimization report also lets you select the users by department, geography, office location, and many more attributes to help investigate the usage trends for all workloads on Office 365.

This information helps you take control over training and adoption campaigns for those users who are licensed for the advanced workloads in Office 365, but still aren’t using them. Most companies find they’re oversubscribed, paying huge sums for the more expensive license packages (E3 and E5) that they don’t use, and want to help their users become more efficient and productive by leveraging the communication and collaboration applications from Office 365.

Assigning the right license for each user, can be a very complex activity, often resulting in unnecessary license distribution. It’s a problem Microsoft is well aware of, as described in this recent post known issues using groups to manage licensing in Azure Active Directory. But the true problem comes from the life-cycle of license management when you need to make changes after the licenses have been distributed. Of course, the Office 365 admin center allows license assignment reviews, enabling admins to add or remove products where necessary, but it doesn’t provide built-in reporting to easily identify which licensed users are truly utilizing the features the company is paying for.

Now, CoreView has introduced this useful report showing how many users are active with the assigned workloads. This allow IT admins to drill into the details to optimize their licensing, drive targeted adoption campaigns to those users that need help, and simplify the distribution of the right licenses to the users who really need the advanced workloads.

Example: Screenshot of our new Office 365 License Optimization Report

Regularly reviewing usage adoption metrics is essential to Office 365 license optimization, and this report allows you to reassign or disable licenses where necessary.

Today CoreView is the only unified management solution for Office 365 that can help organizations perform proactive and thoughtful license management. And a bonus for multi-national organizations, the CoreView interface is easily configurable in multiple languages to accommodate different admin teams from around the world.

If you are interested in finding out more about our CoreView solution and how it can help you manage the licenses for your Office 365 deployment, please visit our overview page online, or sign-up for a demo at

**It’s report is available only with License Management SKU.

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