November 24, 2021
min read

Technology has become not only easier to use but also more powerful. As a result, corporations try to leverage it as much as possible to improve their business. As technology’s role shifts to that of a catalyst for business strategy and transformation, the delivery of technology blurs the traditional lines between business and technology functions, according to Deloitte.

Consequently, departments are becoming more responsible for technology purchases, deployments, and ongoing maintenance. In a number of cases, they do so without any input from the Information Technology group, a phenomenon known as Shadow IT and puts the company in a precarious position. A strong software license management solution helps enterprises safely extend management to departments.

Humans Make Mistakes

The problem is sometimes department personnel are often not formally trained in technology management, make mistakes, and create vulnerabilities. As evidence, human error is the main cause of 95% of cyber security breaches according to a study by IBM.

Such miscues result from planned actions, quick decisions, or behaviors that reduce system quality, safety, and security. A few license management examples include system misconfigurations, not keeping up with system updates, and improper disclosure of proprietary information.

The mistakes occur regularly and have become more challenging for enterprises to prevent for a number of reasons, starting with employees feeling pressured and harried. They face:

  • An increasingly advanced and complicated work environment
  • A growing number of tools and outside services that companies use
  • The ongoing need to do more with less

When individuals feel pressure, they take shortcuts. Sometimes, a series of several individual slipups result in problems, like a major security breach.

Cybersecurity Threats Grow

Businesses do have to deal with the constant threat of hackers. This activity has evolved and become more sophisticated in recent years. The ruses that hackers develop have become more effective and more widespread. In fact, outsiders constantly attack business systems, large and small: cybercrime inflicted damages totaling $6 trillion globally in 2021, according to CyberSecurityVentures.

In addition, compliance concerns swell. With organizations investing more time and money in their technology systems, industry groups and government agencies extended compliance requirements. Service Organization Controls (SOC), General Data Protection Regulation (EU), and the California Consumer Privacy Act are a few of the growing list of standards that businesses need to comply with.

Find the Right Balance

In essence, the rapid pace of change and the growing use of departments to manage technology coalesce to create an unstable environment. How can a company balance a need to extend their license management to departments and still maintain system security? Simple. CoreView. The product was architected from the ground up to provide distributed organizations with the flexibility to delegate and distribute administration tasks and assign license pools.

With CoreView, companies segment users pretty much any way they like: by location, business unit, department, and more. They create dynamic segments and assign specific admin capabilities layer by layer and tenant by tenant. Once they have their user groups configured, they have also granted specific administrative permissions to individuals who will ONLY be able to view and manage a specific subset of users. The process is extremely easy.

CoreView's Virtual Tenants offloads administration to those individuals who best know the department needs and are best suited to assigning appropriate privileges. Rather than create problems, they empower departmental administrators, so decision-making rests with those closest to the users. Therefore, license management is extended without compromising security or losing control. Such delegated administration is available to the in-house IT department, as well as partners and solution providers, such as Managed Service Providers (MSPs). In essence, anyone charged with software licensing responsibilities.

Corporate software is being democratized. As business line managers take on traditional IT responsibilities, the chances of adverse events occurring increases. Consequently, corporations need to make the change without opening themselves up to a raft of new potential problems. A strong license management system enables companies to extend the management purview but still maintain safe and industry compliance business practices. Schedule your demo today.

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Created by M365 experts, for M365 experts.